Welcome: Difference between revisions

Latest revision as of 13:23, 28 August 2025

The Publications, Graphics, and Web Development Section has updated the Planning Department’s Way With Words style guide into a dynamic, collaborative tool for all staff.

The update ensures Planning Department documents and materials are consistent, accessible, and clear, emphasizing plain language in public-facing documents to facilitate public engagement with the Prince George’s County planning process.

Way With Words includes specific rules for grammar, usage, and construction, but we recognize the nuanced nature of quality writing. When in doubt about a rule's applicability, consider whether it enhances clarity and conciseness for your audience.

Note: Rules not found in Way With Words default to the Chicago Manual of Style. But Way With Words rules take precedence in case of contradictions.

If you are new to working with the Publications Section, learn about the process for collaborating with us on your project.

Do you have questions about a rule or a suggestion for additions to Way With Words? We invite users to make suggestions so we can learn from your feedback!

What's New?

If you are familiar with the previous style guide, the updated version may seem like a radical departure.

However, since software programs can now catch many spelling and grammar mistakes, the emphasis is on better serving the public by providing information in plain language that all County residents can easily find, understand, and use.

This section will highlight substantive edits and additions to Way With Words as it evolves.

Plain Language

Maryland Governor Wes Moore started the Plain Language Initiative on July 23, 2024 (Executive Order 01.01.2024.25). It will roll out requirements and training for the government to implement the use of plain language in public-facing documents, websites, and other communications.

Public-facing Planning Department documents should follow plain language principles based on the Plain Writing Act of 2010, which requires federal agencies to communicate clearly in public-facing documents. You can find the plain language guidelines and other resources here.

The goal of using plain language guidelines is to enhance the clarity of Planning Department external documents, ensuring that the public can easily find, understand, and act on the information we provide.

Why Should the Planning Department Use Plain Language?

Using plain language is crucial for the Planning Department because it:

demonstrates our commitment to the public,
communicates more effectively,
reduces resources spent on clarifying information, and
improves compliance. (See the M-NCPPC Office of General Counsel memo dated February 20, 2025, on Americans with Disabilities Act web accessibility guidelines.)

Plain Language Myths

Plain language "dumbs down" written communication.
Plain language is imprecise.
Plain language only adds bullet points, white space, and subheadings.

Effective plain language is neither imprecise nor does it eliminate the technical information necessary to understand the subject.

Time and attention spans are short; we must adapt to better serve the public.

Source: plainlanguage.gov

@@ Line 1: / Line 1: @@
+The Publications, Graphics, and Web Development Section has updated the Planning Department’s ''Way With Words'' style guide into a dynamic, collaborative tool for all staff.
-The Publications, Graphics, and Web Design Section has updated the Planning Department’s '''''Way With Words''''' style guide into a dynamic, collaborative tool for all staff.
+The update ensures Planning Department documents and materials are consistent, accessible, and clear, emphasizing plain language in public-facing documents to facilitate public engagement with the Prince George’s County planning process.
-We invite users to [[contribute suggestions or questions|contribute suggestions or ask questions]] so we can learn from your feedback!
+''Way With Words'' includes specific rules for grammar, usage, and construction, but we recognize the nuanced nature of quality writing. When in doubt about a rule's applicability, consider whether it enhances clarity and conciseness for your audience.
-The update aims to ensure Planning Department documents and other materials are consistent, accessible, and clear, emphasizing [[plain language]] to facilitate public engagement with the Prince George’s County planning process.
+'''<big>Note</big>:''' Rules not found in ''Way With Words'' default to the ''[https://www.chicagomanualofstyle.org/home.html Chicago Manual of Style]'''.''''' But ''Way With Words'' rules take precedence in case of contradictions.
-While '''''Way With Words''''' includes specific rules for grammar, usage, and construction, we recognize the nuanced nature of quality writing. When in doubt about a rule's applicability, consider whether it enhances clarity and conciseness for your audience.
+If you are new to working with the Publications Section, learn about the [[Work with the Publications, Graphics, and Web Development Section|process for collaborating with us]] on your project.
-'''Note:''' Rules not found in '''''Way With Words''''' guidelines default to the '''''Chicago Manual of Style''''', but '''''Way With Words''''' rules take precedence when contradictions arise.
+Do you have questions about a rule or a suggestion for additions to ''Way With Words''? We invite users to [Mailto:PPD-Publications@ppd.mncppc.org%7Ccontribute make suggestions]  so we can learn from your feedback!
-Can't find a topic or have a suggestion for additions to Way with Words? Don't hesitate to ask the [mailto:PPD-Publications@ppd.mncppc.org<nowiki/>Publications, Publications, Graphics, and Web Design Section!]
 ----
 __FORCETOC__
-== What's New? ==
+== '''What's New?''' ==
-For those who are familiar with the previous style guide, the updated version seems like a radical departure from it. But we have updated the style guide to reflect that many basic spelling and grammar mistakes can be caught by software programs.
+If you are familiar with the previous style guide, the updated version may seem like a radical departure.
-The emphasis now is on better serving the public by providing information in a way that that all citizens can more easily find, understand, and use it.
+However, since software programs can now catch many spelling and grammar mistakes, the emphasis is on better serving the public by providing information in '''plain language''' that all County residents can easily find, understand, and use.
-=== '''Plain Language''' ===
+This section will highlight substantive edits and additions to ''Way With Words'' as it evolves.
-'''Public-facing Planning Department Documents will follow plain language standards similar to those set out in the federal government's Plain Writing Act of 2010''', which requires federal agencies to use clear communication in public-facing documents.
-The state of Maryland already has [https://sph.umd.edu/research-impact/research-centers/horowitz-center-health-literacy/health-literacy-resources enacted plain language legislation] related to health, insurance, safety, and social services public information that follow the federal plain language guidelines.
+== '''Plain Language''' ==
+Maryland Governor Wes Moore started the Plain Language Initiative on July 23, 2024 ([https://governor.maryland.gov/Lists/ExecutiveOrders/Attachments/61/EO%2001.01.2024.25%20Maryland%20Plain%20Language%20Initiative%20(1).pdf Executive Order 01.01.2024.25]). It will roll out requirements and training for the government to implement the use of plain language in public-facing documents, websites, and other communications.
-The goal of using plain language guidelines is to enhance the clarity of Planning Department public-facing documents, ensuring that the public can easily find, understand, and act on the information we provide to meet their needs.
+'''Public-facing Planning Department documents  should follow plain language principles based on the Plain Writing Act of 2010''', which requires federal agencies to communicate clearly in public-facing documents. You can find the [https://www.plainlanguage.gov/guidelines/ plain language guidelines] and other resources [https://www.plainlanguage.gov/guidelines/ here].
-==='''Why Should the Planning Department Use Plain Language?''' ===
+The goal of using plain language guidelines is to enhance the clarity of Planning Department external documents, ensuring that the public can easily find, understand, and act on the information we provide.
+<big>'''Why Should the Planning Department Use Plain Language?'''</big>
 Using plain language is crucial for the Planning Department because it:
 * demonstrates our commitment to the public,
-* communicates more effectively;
+* communicates more effectively,
-* reduces staff time spent on clarifying information; and
+* reduces resources spent on clarifying information, and
-* improves compliance.
+* improves compliance.  (See the [https://mncppc-my.sharepoint.com/:b:/g/personal/daniel_hartmann_ppd_mncppc_org/EZNY9R1o0YNGvaBUp_Rct8MBQQdyiEA5NDwVYwiL0s1oDw?e=TwQYS6 M-NCPPC Office of General Counsel memo] dated February 20, 2025, on Americans with Disabilities Act web accessibility guidelines.)
+'''<big>Plain Language Myths</big>'''
-=== '''Plain Language Myths''' ===
 * ''Plain language "dumbs down" written communication.''
 * ''Plain language is imprecise.''
-* ''All it does is add a bunch of bullet points and change subheadings to questions.''
+* ''Plain language only adds bullet points, white space, and subheadings.''
 Effective plain language is neither imprecise nor does it eliminate the technical information necessary to understand the subject.
-Time and attention spans are short and better serving the public requires our written communication to adapt.
+Time and attention spans are short; we must adapt to better serve the public.
 <small>Source: [https://www.plainlanguage.gov/ plainlanguage.gov]</small>